You need administrator access to enable the View all claims feature. Once enabled, users can search and filter all claims in the expense system.
In Access Expense, click Settings.
Click Users.
Search to find and then select the user.
Click Actions, then click Edit. This opens the user's settings page.
Select the View All Claims checkbox. This enables the option for the user the next time they log in.
Once enabled, use the View all claims report as follows.
In Access Expense, click History.
Select All Claims from the drop-down. This will provide a list of all claims on the expense account.
Click a claim to expand the details and drill down into information such as receipts. You can also click History to see a breakdown of the claim's status history.
To filter the list of claims please click the Search option to expand the advanced search pane. The following options allow users to filter the list of claims based on:
Approval Date: Date the claim was approved (by any stage), to and from
Amount: Total claim amount minimum and maximum values
Description: Description entered in the claim
Expense Type: Any claims logged against this expense type
Claim Date: The date the claim was submitted (to and from)
Status: Options include; Pending, Rejected, Unsubmitted, Awaiting Approval, Approved, Exported
Claimant: User submitting claims
Approver: Any claims the approver has approved, at any stage of the process
To export this report, on the right, click Export.